Online data backup recommended to SME’s

Online data backup services have been described as an ideal solution for small and medium-sized enterprises (SMEs).

In an article in Processor, George Crump looks at the various advantages of cloud storage and how it could help SMEs.

He reminds readers that one of the attractive aspects of the technology is that, as well as being provided on a pay-as-you-go basis, it is also scalable so that the capacity grows as the business needs more online data backup services.

Mr Crump adds: “SME’s consider cloud storage as an area to store backups for disaster recovery.

“An internal backup infrastructure is needed, but for those SMEs that don’t have an ideal disaster recovery target, a cloud option could be ideal.”

What are the top threats to my data?

Below is a list of those top threats that every company faces to its computer data and systems.

  1. Hardware failure/loss – Computers fail, whether it be a failed hard drive, corrupt memory, or simply a dropped laptop.
  2. File deletion – With the ease of use of modern windows networks, it is all too easy for users to delete files, or even whole directories.  Also added to this is simply saving a file as a wrong name, over writing a file that the user wanted to keep.
  3. Viruses, Trojan horses, malware etc. Businesses as well as inexperienced home users can scum to these unpleasant programs.  It is impossible for anti-virus writers to keep completely up to date with their virus definitions, and most users only update these definitions only once a day.
  4. Failed backups – most backup tapes last at most little over a year.  They can be damaged even by transport in a car, DVD’s and CD’s often fail during writing.  Most users that do backup, do not check their backups, typically because of the extra time that this takes.
  5. Lack of access – Take the recent Buncefield disaster as an example.  The surrounding businesses may have had a backup tape, but many could not use it as they had no access to their property to remove it.
  6. Theft – Laptops are so often stolen it id frightening.  Yet amazingly few laptop users backup as often as desk top PC users.
  7. Deliberate/malicious damage – employees that have been dismissed, or simply unhappy computers have been known to delete essential files.
  8. Size of data out grows the backup system - DVD’s hold typically 4.7 Gig, and at most 7.5 Gig.  Tapes may go to 20 Gig with reaching the expensive systems.  Most users have data requirements in excess of this.  This is caused by many factors from users increasing dependence on PC’s, to such things as digital camera’s increasing in mega-pixels.
  9. Existing backup systems cannot backup all files – Whether it be open files, or complex file systems such as SQL and exchange, most backup regimes cannot backup anything other than simple closed files.
  10. Failing to remove backups safely off site - Most users that backup at most remove backups infrequently, and not using shielded containers.  These backups are often useless, but this is not discovered until too late.

Data loss hurts most

FOUR German volunteers are counting the cost after laptop computers containing thousands of personal photos were stolen from their Bayswater home.

The full story can be read here:

It is an awful loss that these guys have had, however as a lesson, it shows that laptops are just as susceptable to dataloss, however it is caused.

At GBData we often hear of laptops being stolen, especially so while using the London underground.

To help mitigate the loss our advice is to install our backup software, which might not even cost you anymore, as you can install it on as many PC’s as you like, wether they be servers, desktops or laptops.

Carl.

Breaches Of Data Security

In the modern business world, information is king, providing the means to undertake the business. So the question begs; why are some companies fundamentally lax with their information?

The full story can be read here:

Using GBData remote backup, you can rest assured that your data is not only protected, but also encrypted to 256Bit, which is a level higher than banks use.

This encryption also extends to the local copy that our software can also create.

There is no use in having high levels of access protection on your PC, only for all of this protection to be removed as soon as you create a local copy of your data to a removable hard drive for instance.

GBData software encrypts all of its data, so that its local copies are just as unreadable to unauthorised eyes, as the data transmitted to our servers.

Carl.

Data protection – penalties for breaches

From 6 April 2010, businesses can face fines of up to £500,000* if they breach data protection laws.

There are no new rules laid down by this regulation, but penalties will be stiffened for contravention of existing rules,

so now is the time to review your company practices in relation to personal data protection legislation.

Further information can be found here:

GBData online backup software encrypts all data before it leaves your PC, so ensuring that you always conform to the data

protection act.  This also includes if you run a local copy backup using our software.

GBData increases its bandwidth – again!

GBData are proud to announce that for a second time in 12 months they have increased the available bandwidth.

The amount of bandwidth directly effects the speed of backups and especially restores.  As the number of clients increases this bandwidth should be increased to void congestion at peak periods, and for clients to be able to restore at a resonable speed.

One of the best ways to see how professional a backup service provider is, is to ask how fast the “pipe” is, both in and out of their facility.

GBData are committed to continuously improving their service, and this includes upgrading their bandwidth before congestion becomes an issue.

Existing clients will notice an improvement, particularly in the speed of restores, which should now be several orders of speed faster

Carl.

ISO9001

GBData are proud to announce that they have achieved the prestigious ISO9001 quality award.

ISO 9000 is a family of standards for quality management systems. ISO 9000 is maintained by ISO, the International Organization for Standardization and is administered by accreditation and certification bodies. The rules are updated, as the requirements motivate changes over time. Some of the requirements in ISO 9001:2008 (which is one of the standards in the ISO 9000 family) include

  • a set of procedures that cover all key processes in the business;
  • monitoring processes to ensure they are effective;
  • keeping adequate records;
  • checking output for defects, with appropriate and corrective action where necessary;
  • regularly reviewing individual processes and the quality system itself for effectiveness; and
  • facilitating continual improvement

A company or organization that has been independently audited and certified to be in conformance with ISO 9001 may publicly state that it is “ISO 9001 certified” or “ISO 9001 registered”. Certification to an ISO 9001 standard does not guarantee any quality of end products and services; rather, it certifies that formalized business processes are being applied.

Although the standards originated in manufacturing, they are now employed across several types of organizations. A “product”, in ISO vocabulary, can mean a physical object, services, or software.

Increased Insurance

GBData are now proud to announce that they have increased their level of insurance to an incredible £1million.

This provides you with the reassurance that should the worst happen, your company will be supported through financial redress.

We have never actually had to resort to this in order to provide our clients with recompence, but it provides that final level of comfort should the worst happen, and we lose your data completely.

Video’s now on the GBData website

Whilst designing our new website, we allowed the inclusion of videos.

We have now started to add these, and the first two can now be found in the video section.

One of them is the introduction video, that can also be found on the front page of our new website, and explains in simple terms, how our online backup service works.

We will be adding further videos over the comming weeks and months, however if there is a particular subject that you would like to see explained, do drop a line to let us know.

Carl.

Channel 5′s the Gadget show recommends backups

On a recent Gadget Show shown on Channel 5, Jon promoted backing up of your computer.

He showed various different online backup services, “competitors” of GBData if you will, and complained that even they lose data (see here for more information on the famous Carbonite data loss), which he showed.  Why am I therefore bringing this to your attention you may ask?

Well he finished by saying that IT specialists say that computer data needs to be held in 3 different places, else it is not held at all.  Well this is not news to GBData.  Our service offers the option of also backing up your data to an inexpensive external hard drive, as well as transfering your encrypted files safely offsite to the GBData servers.  This therefore allows your data to be in 3 places at once; where it was originally stored, on a local external hard drive; encrypted of course, and off site on our servers.

When evaluating backup methods keep this in mind, because few others offer this as an option.